Administrative Assistant, Sales Department

Administrative Assistant, Sales Department

Position Overview:

Dennis East International is an importer and wholesaler of giftware, and home décor products located in Yarmouth Port, Massachusetts.  We are looking for a strong contributor who is excited about being part of a demanding, successful, rewarding team.

The Administrative Assistant position requires an individual with an advanced understanding of Microsoft Office (Excel, Power Point, and Word), excellent communication skills, the ability to interact effectively with all levels of the organization and a strong professional demeanor.

Responsibilities include, but are not limited to:

  • Preparing customer photo quotes
  • Processing sample orders – package preparation and tagging of samples for specific customers
  • Accurately entering/processing all customer item master set up and update via specified form or the customer’s online portal
  • Handle incoming calls and correspondence, alerting sales team to any urgent issues
  • Follow up with customers regarding order and/or payment discrepancies
  • Travel arrangements for the Sales staff
  • Assists with creating photo quotes for customers
  • Fills out new vendor and New item set up forms
  • Obtains certificates of insurance for all customers
  • Maintain inventory feeds for specific customers
  • Prepare and send hi res images to customers
  • Prepares catalogs to mail upon request
  • Measure and weigh products
  • Support inside sales team and customer service
  • Occasional travel will be required
  • Other administrative duties as requested

The successful candidate will demonstrate the following:

  • Command of MS office suite:  Excel, PowerPoint, and Word
  • Data entry skills with strong ability to check for accuracy and manage tasks
  • Strong organizational skills
  • Dynamic Communication skills
  • Ability to multi-task, prioritize and work independently
  • Ability to work accurately with attention to detail
  • Team player  


    We Offer

  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Life, AD&D, and Disability Insurance
  • 401(k)
  • Paid Vacations, Sick time, and Holidays

Please send resume and references to